Docs›Share & analyse

Public form links

Let anyone submit a form without a login, from a shareable link or a printable QR code.

www.tebelis.ai/f/report-an-incident
The public 'Report an Incident' form a recipient opens from a shared link: the project name, a few fields, a photo upload and a Submit button, branded with the organisation's name.
What someone with the link fills in: no login, just the form, under your organisation's name.

What it does

A public form link lets anyone, without an account, fill in and submit one of your forms. Each submission enters your workflow like any other record and goes to the right owners, who get the usual notification. Use it to collect reports from subcontractors, visitors or the public.

Per project, with a QR code

Links are created per project, so each submission is already filed against the right project. Each link has a shareable URL and a QR code you can print and put up on site. Download all (PDF) gives you one printable PDF with the QR code and address of every active link. Disabled links are left out.

Setting one up

  1. Publish the form, then open it in the builder and go to the Sharing tab.
  2. Turn on Make this form public. Leave Also allow creating it inside the workspace on to keep using the form inside Tebelis too. Turn it off to make the form public-only: it's hidden when people start a new record in Tebelis, and can only be filled in through its links.
  3. Pick a project and, optionally, a location and a label, then click Create link (only projects where the form is available are listed). Submissions from that link are filed against that project and location. Repeat for each project you want to collect against.
  4. Share the URL with Copy link, download a print-quality QR (PNG), or print them all with Download all (PDF).

You can Disable a single link (and enable it again later), or turn off Make this form public, to stop submissions at any time. Deleting a link is permanent: its QR code stops working, and a new link for that project gets a different address. A link also stops accepting submissions when its project or the form is archived, when the form is no longer available on that project (the link is then marked Out of scope), or if your subscription lapses.

What submitters see

Just the form: only the fields meant for the first step, branded with your organisation's name. They never see your owners, your people, other projects or anything else in your workspace. After submitting, they get a thank-you and a reference code. Submissions are anonymous; if you need the reporter's name or email, add those as normal fields.

Each submission can include up to 8 photos or PDFs (15 MB each). To keep out spam, submissions from a single network are limited to 20 an hour, so on a shared Wi-Fi a busy form may ask people to try again later.

Public form links are a paid feature. On the Free plan the Sharing tab is visible but locked, with an upgrade prompt.

Ready to try it yourself?
Create your workspace Explore the platform