What it's for
The activity log keeps a history of changes in your workspace, such as who added or removed a person, who changed a role, or who deleted or restored a record. Use it to answer who did what, and when.
What's recorded
Entries are grouped into categories, so a busy area doesn't bury the others:
- Access & people: for example, people added or removed, invitations accepted or declined, role changes, group membership, custom roles and project access.
- Records: records created, edited, deleted, restored and purged.
- Structure: changes to locations and the organisation tree, for example renaming or deleting them.
- All: every entry, including those outside the categories above, such as template changes, API keys, routines, dashboards and seats.
Each entry shows when it happened, who did it and what was done. Automatic actions, such as purging a record after its 14 days in Trash, are shown as the system rather than a person. Where an entry has details, open them to see what changed.
A change made through an API key is recorded under the key's name. A change the agent or a connected AI assistant makes for someone is recorded under that person's name.
Who can see it
The activity log needs the Manage people & groups permission. You'll find Activity log at the bottom of the left-hand navigation.
Entries can't be changed
Entries can only be added: they can't be edited or deleted from the app, so the history can't be quietly rewritten. Entries are kept for at least 180 days.
To give a person a copy of their data, use Export data on their profile (see Data-subject requests). The activity log is an operational history, not a personal-data export.