Tebelis gives you the building blocks for any process that runs on forms: an organisation, locations, templates with rules, workflows, roles, records/forms and dashboards. Set them up by hand, or describe what you want and let the agent build it.
Set up divisions, regions, programmes or clients to match how your company works, then grant access by branch.
www.tebelis.ai/organisation
Any shapeNest as many organisation levels above your projects as you need.
Cascading accessA role granted on a branch applies to every project below it. If several branches apply, the higher role wins, and a role set directly on a project always takes priority.
Granted per personBranch access is given to named people, so you can always see who can reach what. Groups grant roles and permissions instead.
Off by defaultSmall teams can leave the organisation layer off and work in projects only. Turn it on when you have a portfolio to manage.
Pin records/forms to a place.
Each project can have its own tree of locations.
Your structureSite → Building → Floor → Zone, or whatever matches the job. You define the levels for each project.
Pin and reportAttach any record/form to a location, then filter and report at any level of the tree.
Fast at volumeFiltering by a site, building or floor stays fast, even with hundreds of thousands of records/forms.
No lost historyA location that has records/forms attached can be renamed but not deleted, so you never silently lose history. In a project without locations, records/forms are filed at project level.
Example levels
SiteBuildingFloorZoneEquipmentProduction line
Form templates for any kind of check or report.
Build inspection, audit, incident and sign-off templates, by hand or with the agent.
Describe to buildTell the agent what a record/form is for. It drafts the fields, then you edit and publish.
Versioned on publishEditing a live template publishes a new version. Every record/form keeps the exact version it was filed under, so reporting stays correct over time.
DraftsWork on a draft and publish it when it's ready.
Field types
Short textLong textNumberSingle choiceMultiple choiceYes / NoDate / timePhotoSignatureFilePerson
Templates that react as they're filled in.
Rules make fields appear, become required or change their options, based on the answers so far.
Conditional visibilityShow or hide a field based on another answer, e.g. "if the gas test fails, reveal corrective action."
Conditional requirementMake a field required only when it matters, not on every record/form.
Defaults, options and locksOne answer can fill in a default for another field (without overwriting what someone typed), narrow its options, or make it read-only.
State-dependent fieldsFields can appear or lock depending on where the record/form sits in its workflow.
Checked on submitRequired fields and allowed values are checked when a record/form is submitted, whether a person or the agent filled it in.
Rule types
Show / hideRequireRead-onlySet defaultFilter optionsLock by state
A workflow for each template.
Decide who owns each step, which moves are allowed and what happens automatically.
States & transitionsDefine the states a record/form passes through and exactly which transitions are allowed between them.
Owners & auto-assignName who is responsible at each state. When the record/form moves on, the next person is assigned automatically.
Conditions and routingOffer a move only when a field value allows it, or route a record/form to a group or to a person picked on the form.
Edit-locksLock a record/form from edits once it leaves a state, so signed-off work can't be quietly changed.
See the flowThe whole workflow renders as a diagram in the builder and highlights the current state on each record/form.
Who can see and do what.
Access is built from seven permissions, grouped into roles.
Four built-in rolesAdmin, Manager, User and Viewer cover most teams from day one.
Custom rolesDefine your own roles as named sets of permissions.
Groups add accessAdd people to a group to give them its access. Groups only ever add access, never remove it.
ScopeA role covers the whole workspace or only the projects someone is assigned to. Branch grants in the organisation tree add to that.
The agent has your accessEvery action the agent takes is checked against your permissions, so it can never do something you couldn't do yourself.
Records/forms with a number and a history.
Records/forms are numbered as they're created, and you can change or export many at once.
www.tebelis.ai/records
Numbers that never clashEach template numbers its own records/forms within a project, using your prefix (e.g. INS-0142). Two people saving at the same moment never get the same number.
Bulk operationsAssign many records/forms at once or move them along their workflow, filtered by status, location, assignee or template.
Export & emailExport any list to CSV, download any record/form as a PDF, or email it straight from the app.
Append-only auditEvery change is logged: who made it, what changed and when. The log can't be edited.
Dashboards you build by asking.
Saved dashboards update as work comes in.
www.tebelis.ai/dashboards
Ask for a chartDescribe what you want to see and the chart is added to your dashboard.
Records-table widgetAdd a filterable table with a column picker, next to charts by status, location, assignee or template.
Accurate numbersNumbers are calculated on the server from your records/forms, so charts show exact counts.
The agent, and the AI model behind it.
Everything above can also be done by asking the agent.
www.tebelis.ai/my-tasks
Works across the appTemplates, records/forms, dashboards, workflows and people, always within your permissions.
Our AI or your ownBy default the agent runs on AI we provide. Enterprise workspaces can connect their own provider instead: Anthropic, OpenAI or an OpenAI-compatible endpoint, Azure OpenAI, or Amazon Bedrock.
Usage you can seeAdmins see how much of the period's AI allowance is used, and each person's share. With your own provider, you can test the connection before saving it.
Start with one template and grow into a portfolio.
Create a workspace and the agent can set up your first project, template and workflow.